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Create a new department code and assign it to a user

Follow these steps to create a new department code.

  1. Log in to FocalPoint Administrator

  2. Browse to Records

  3. Click **Department Records**.

  4. Click Insert

  5. Enter the details accordingly

If you have any questions about which fields to fill in, look at an existing department for reference. **Code** and **Name** are the only compulsory fields. To assign the new department to a user:

  1. Log in to FocalPoint Administrator

  2. Browse to System Control, Security Profiles

  3. Select the profile of the required user and click **Members**.

  4. Select the user in the list on the left-hand side of the screen.

  5. You should see fields below relating to this user, including **Department Code**. Click the **Setup...** button beside this field.

  6. In the new window will be two lists of Department codes - the left hand list is currently assigned Department's, while the right hand list is the Departments which this user does not currently have access to

  7. Double-click a department in the right-hand list to move it across and make it available for the user.

  8. When you have made all the required changes, click **OK** on all open windows to save.

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