Depending on the version of FocalPoint you have, there are two different methods of setting the access to the forms for multiple users at once:
FocalPoint Administrator 5.2 and below
Prior to FocalPoint 5.3 you will be able to set the permissions en masse for the workflow forms within FocalPoint Administrator:
Log into FocalPoint Administrator
Select System Options, Workflow Forms, Workflow Forms Setup
Select the relevant Workflow Form in the list
Select Usage
Set the relevant options against the user in question
Select OK
Note: You can also use the Workflow Forms designer application as outlined below
FocalPoint Administrator 5.3 and above
Note that with FocalPoint version 5.3 and above, the permissions can only be set for multiple users at once via WorkFlow Forms Designer:
Log into the Workflow Forms Designer application
Select the relevant Workflow Form in the list
Select Permissions
Set the relevant options against the user in question
Select Save
Please note that you should then ask the user to log out of FocalPoint and back in again to give them access to the relevant form.
If you do not have access to WorkFlow Form Designer and only need to change the permissions for one or two users, you can also do this through FocalPoint Administrator regardless of version:
Log in to FocalPoint Administrator
Browse to System Control, Security Profiles
Highlight the profile of the user you want to make changes to and click Members
Highlight the relevant user in the list on the left and then click the Usage button below
Change the dropdown at the top of this window to Workflow Forms (sometimes this is Custom Forms instead) You should then see all of the available forms in the list and can give the user access as needed
Once you are happy with the changes, click OK to save